create archive folder in outlook 2016 mac

If data from emails and attachments is not easily retrieved, i.e. If the worst happens, and your business becomes involved in any type of legal proceedings, then email archiving also provides a fall-back for what is known as litigation discovery. Protects Your Business from Potential Litigation Archiving allows important emails and attachments to be kept safe and secure in a separate folder, they can then be referred back to later or deleted from the email archive when no longer needed.įor more information on why we archive email and what archive means, take a look below at some of the benefits of and how it can help push your productivity to new heights through better email management. Other’s use the email archive function for more concrete reasons, such as legal compliance and protection or to ensure that data is not accidentally deleted or lost.

This can be useful when you don’t want to sort old email but you can’t deal with it cluttering up your email inbox. First, what does archive mean for your email? Most people simply use the archive function when they want to clean up their inbox without deleting mail. If you’re asking why archive emails, then there’s a few things to consider.

It has numerous benefits that far outweigh the very small inconvenience of clicking “archive”, and you’ll be surprised at how much simpler your email management will become once you get into the habit. In fact, for many people, archiving is a crucial component of better organization and transparent business practice. However, there’s much more to email archiving than an empty inbox. It also ensures your inbox is kept clean and attachments and other files are kept safe. The point of archiving is to give you a central location to store mails that you no longer need direct access to. You can manage this manually or automatically depending on your preference, and you can easily search for mails that have been archived by date, contact, or keyword. Email archiving is the process of removing emails from your inbox to be stored in a separate yet easily accessible location.

Create archive folder in outlook 2016 mac